“I know what I know and I write it.”
Paz, Nobel Prize—Literature, 1990
This month’s forum topic:
Do you use templates for
common letter forms?
instances, writing templates can help you stem writer’s block and
conserve your time. These handy tools can provide you with a
predetermined format and, in some cases, “stock” paragraphs for those
times when you need to supply general information that never changes.
Here are a few examples of how templates might be used for common
Template for Recording Data
The owner of a consignment
clothing shop might use templates for stock organization and inventory
forms. In dealing with many “suppliers”—people who bring in clothing
for consignment resale—keeping track of who is owed what can get pretty
tricky. A grid template helps keep track of who brought in what
clothes, which ones have sold at what price, and how much is due the
sellers. This saves time and, since “time is money” in business, quite
a few dollars too!
Stock Verbiage for General
The CEO of a financial services
firm deals with clients through written communication, which makes
templates very helpful. By creating pre-formatted Microsoft Word
document files with general information already filled in, this person
could simply pull up a template and fill in, add, or change details
here and there to tailor each letter to the particular client. While
this saves a significant amount of time, to the clients’ eyes the
letters are completely personalized.
Templates in the Write for
Don’t forget the letter
templates on the CD included with Write for Business. They
are businesslike and to the point, yet they are not cold or
off-putting. It is much easier to use these than to organize your ideas
from scratch each time. And when you do use them, you can trust that
the organization of your message is solid.
another Writers’ Forum question in our October eTips.
WORD PAIR of the MONTH: Waver and Waiver
Oh, the havoc “i” can wreak! That little, dotted vowel
can change the word “waver” to “waiver,” two words with very different
meanings, and two words you want to be sure to use correctly.
Waver means “to falter due to a lack of decision making.”
is sure of his facts and will not waver in his position on the project.
However, add that “i”
and the word becomes waiver,
which means “a conscious surrender of rights or privileges.”
Think of it as “I surrender.”
wanted to have her lawyer read the waiver before she would sign it.
remember which is which, think of this helpful line:
“Waver? Not I! But the waiver I will sign!”
BONUS WORD PAIR: Wreak and Wreck
Wreak means “to inflict” and should not be confused with wreck, which means
tornado can wreak havoc if it hits a town. It can wreck a
house in seconds.
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Coming in the October eTips:
Taking Effective Notes