Before you write anything, you have to be clear in
your own mind
about exactly what you want to communicate. Clarify your thinking by
using these specific, reliable methods to establish and arrange your
- Inform. When you want to share
organize those ideas by listing, and provide details for each. Then
present a summary of points at the end.
- Explain. Clarity is key in any
Consider any questions the reader might have, and then offer examples
to illustrate your points. Define any unfamiliar terms and provide
clear steps in a process.
- Analyze. Break down your topic
into parts; then show comparisons and connections between those parts.
Offer conclusions and results.
- Synthesize. Blend concepts to
form a newer, better
idea. This method allows for creative thought by rearranging and
combining to come up with a new hypothesis or a better way of doing
- Persuade. Convince others of
your idea’s worth by
arguing its benefits and strengths. Conversely, you can move your
audience away from a less desirable idea by assessing weaknesses and
costs. Give specific details to support your topic.
By considering what you want to accomplish and
using the best thinking method, you can make your writing clearer and
For more about focusing your ideas, see pages 9-16
in Write for Business: A Compact Guide to
Writing and Communicating in the Workplace—just one of the
handy business-writing materials from UpWrite Press.
Training sessions are useless if workers don’t
attend or do so
half-heartedly. Sometimes it’s a good idea to provide incentives for
workers to take on this extra training. Some possible enticements might
include paid time off, matching or full tuition reimbursement, contests
with prizes for successful training completion, or job promotions. And
of course, cash is always a powerful incentive.
That Little Extra
Cold weather is coming for much of the country. If
you hate the
dreary chill of winter, fight back with good health and a positive
outlook—they’re connected, you know. Take care of yourself: get a flu
shot, eat right, and get enough rest. And, of utmost importance, be
sure to exercise. Studies show that exercise helps ward off the
depression we can face when the days are short and gloomy. Even better,
take your exercise outdoors for the added boost of sunlight and vitamin
D. It’s been determined that vitamin D can improve your mood, and fresh
air is always a pick-me-up. Here’s to winter!
November Writers' Forum Topic
your chance to tell us how your work environment operates. Send us your
responses to the forum question below, and we’ll print the most
interesting in our eTips Mid-Month Mini.
networking seems to have taken over a large chunk of our communication,
and it has made the leap from “social” to “business” applications. Does
your company use such networks (Facebook, MySpace, Twitter, etc.) to
extend its reach? Share with us how social networking has become a part
of your business.
E-mail your response to firstname.lastname@example.org.
Write “November Writers’ Forum” in the subject line, and you could see
your reply in the eTips Mid-Month Mini.
We Want to Hear from You
is your chance to be part of the UpWrite Press newsletters and blogs.
What writing topics do you want to hear about? Have you any favorite
communications tips you’d like to share? What words do you constantly
mix up? Send us your ideas, and you could see your name in Writing
eTips or the Mid-Month Mini.
Entries for the month of October:
Using the Right Word
- wait, weight
- ware, wear, where
- waver, waiver
- way, weigh
- weather, whether
- who, which, that
- who, whom
- who’s, whose
- wood, would
Avoiding Sentence Errors
Visit our blog
for these and other great articles!
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is a practical guide to writing and communicating in the workplace.
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